Executive Assistant & Office Manager
6.0/10
OP Labs
Not specified
Office / on-site
mid
8 days ago
operationstechGoogle WorkspaceSlackproject management toolscalendar tools
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Description
What you'll do
- •Provide executive support for the CEO, Chief Growth Officer, and VP of Engineering
- •Manage complex calendars, travel logistics, and meeting preparation across three senior leaders
- •Serve as a reliable point of contact between executives and stakeholders, handling communications with professionalism and discretion
- •Coordinate and prepare materials for executive meetings, board preparation, and company offsites
- •Support leadership offsites: coordination, materials, note-taking, and action item follow-up
- •Establish new—and improve existing—administrative systems and processes
- •Make recommendations with regard to time management, prioritization, delegation, and organization.
- •Assist with ad hoc projects, events and travel arrangements as needed.
- •Must be willing and able to travel internationally
- •Own day-to-day NYC office operations
- •Partner with Finance and People Ops on expense reporting and budget tracking for office costs
- •Build and manage relationships with building management, service providers, and office vendors
- •Anticipate operational needs and proactively solve problems before they surface
- •Coordinate desk setup, badge access, and first-day logistics for new NYC employees
- •Plan and execute in-office events and team gatherings at NYC HQ
Requirements
- •5+ years as an executive assistant, ideally in a fast-paced startup or tech environment
- •Experience managing office operations, vendor relationships, or facilities
- •Exceptional organizational skills, impeccable attention to detail and strong written and verbal communication; able to represent executives professionally
- •High EQ and discretion when handling sensitive information
- •Proactive problem-solver who anticipates needs before they become issues
- •Comfortable in ambiguity and able to context-switch rapidly
- •Proficiency with Google Workspace, Slack, and common project and calendar tools
- •Embraces AI tools as part of day-to-day work — using them to draft correspondence, prep materials, and handle research faster, with a curiosity for finding new ways to save time
- •Experience booking international travel and managing multi-timezone scheduling
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