HR Generalist & Office Manager – Hong Kong

Join Coins as an HR Generalist & Office Manager in Hong Kong. Manage HR operations, employee lifecycle, payroll, and office administration in a hybrid work environment. Coins is a company operating in the cryptocurrency sector, focusing on talent and organizational development in a fast-paced environment.

• •People Operations & HR Administration
• •Manage end-to-end employee lifecycle processes, including onboarding, offboarding, employee records management, employment contracts, and HR documentation.
• •Act as the primary HR contact for Hong Kong employees and managers on HR-related matters.
• •Maintain accurate employee records and HR systems.
• •Ensure HR practices comply with Hong Kong employment laws and company policies.
• •Support employee relations matters and coordinate with regional HR leadership when necessary.
• •Assist with employee engagement initiatives, culture-building activities, and workplace programs.
• •Payroll, Benefits & Compliance
• •Manage monthly payroll administration and coordinate with external payroll vendors to ensure accurate and timely salary payments.
• •Administer MPF contributions, employee benefits, insurance programs, leave management, and related HR operations.
• •Maintain payroll records and employee data in compliance with Hong Kong regulatory requirements.
• •Support annual tax filing processes, employer tax returns, and employee tax documentation.
• •Ensure compliance with Hong Kong Employment Ordinance and other relevant employment regulations.
• •Partner with Finance and external service providers on payroll, benefits, and employee-related matters.
• •Immigration & Work Visa Administration
• •Manage employment visa and immigration processes for Hong Kong-based employees.
• •Coordinate work visa applications, renewals, extensions, transfers, and cancellations.
• •Liaise with employees, hiring managers, immigration consultants, and government authorities throughout the visa process.
• •Monitor visa validity and ensure ongoing compliance with immigration requirements.
• •Support relocation and onboarding activities for international hires moving to Hong Kong.
• •Maintain accurate immigration records and documentation.
• •Recruitment & Talent Acquisition Support
• •Support recruitment activities for Hong Kong-based positions.
• •Coordinate interviews, candidate communications, offer documentation, and onboarding activities.
• •Assist recruiters and hiring managers with sourcing and recruitment administration when needed.
• •Support regional recruitment projects and hiring initiatives across the organization.
• •Ensure a positive and professional candidate experience throughout the hiring process.
• •Office Administration & Workplace Management
• •Oversee daily office operations and ensure a professional, efficient, and well-functioning workplace.
• •Manage office facilities, supplies, equipment, vendors, service providers, and workplace maintenance.
• •Coordinate office access, seating arrangements, visitor management, courier services, and office logistics.
• •Liaise with landlords, property management companies, and external vendors.
• •Support office budgeting, invoice processing, procurement, and expense tracking.
• •Organize employee events, team gatherings, and workplace engagement activities.
• •HR Projects & Regional Support
• •Partner with regional HR, Talent Acquisition, Finance, Legal, and business teams on cross-functional initiatives.
• •Support implementation of HR policies, procedures, and operational improvements.
• •Assist with HR reporting, workforce data management, audits, and compliance activities.
• •Contribute to regional HR projects, employee engagement programs, performance management processes, and organizational initiatives.
• •Take ownership of additional HR and operational responsibilities as the Hong Kong office continues to grow.

• •Full-time Employee

• •Hong Kong, SAR

• •Talent & Organizational Development

• •Hybrid

• •3–8 years of experience in HR Operations, People Operations, HR Generalist, Office Management, or related roles.
• •Hands-on experience managing Hong Kong HR operations, including payroll administration, employee benefits, onboarding, offboarding, and employee records management.
• •Proven experience handling Hong Kong employment visa and immigration processes.
• •Strong understanding of Hong Kong Employment Ordinance, payroll practices, MPF administration, and employment compliance requirements.
• •Experience supporting recruitment processes and talent acquisition activities.
• •Experience in fintech, electronic payments, digital banking, cryptocurrency, technology, financial services, or other fast-growing industries is strongly preferred.
• •Excellent written and spoken English is mandatory, Cantonese and Mandarin are strongly preferred.