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Bvnk

People Operations Coordinator

7.0/10

Bvnk

Not specified
Remote
mid
about 2 months ago
hrtechHRISATSGoogle WorkspaceMicrosoft Office Suite

AI Summary

The vacancy provides clear responsibilities and company details but lacks specific salary information and detailed work processes.

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Description

What you'll do

  • •**Employee Lifecycle Administration:** Manage the administrative processes for the employee journey, including accurately tracking and updating our HRIS and ATS for new hires, role changes, and departures.
  • •**Data Integrity & Reporting:** Ensure all people data across systems is correctly uploaded and maintained. Generate and distribute routine reports and metrics to support People Team activities.
  • •**Process Efficiency & Automation:** Proactively identify areas for operational improvement, with a focus on leveraging system capabilities, automation, and AI tools to streamline administrative processes and eliminate manual effort.
  • •**System Administration:** Serve as the primary administrator for the HRIS and ATS platforms, managing user access and acting as the initial point of contact for system-related queries and basic troubleshooting.
  • •**Confidentiality & Compliance:** Strictly adhere to protocols for data protection and confidentiality when handling employee information within the HRIS and shared files, ensuring data security at all times.
  • •**First-Line Support:** Act as the initial point of contact for employees' routine questions regarding People policies and general administration, escalating complex or confidential queries to the appropriate team member.
  • •**Administrative Documentation:** Prepare general employment-related documentation such as standard letters and assist with routine internal communications.
  • •**Facilities Upkeep & Maintenance:** Act as the key contact for the general maintenance and smooth operation of the Cape Town office.
  • •**Office Stock & Supplies:** Oversee the inventory and manage the regular restocking of all essential groceries, office supplies, and equipment.
  • •**Vendor & Supplier Coordination:** Manage relationships and logistics with key office vendors.
  • •**Access Management:** Coordinate all physical office access requirements.
  • •**Environment & Wellness Support:** Support internal initiatives related to employee wellness.

Conditions

  • •Fair and **competitive salary** at every stage of your growth
  • •**Meaningful ownership** in the business through our employee option scheme
  • •**Flexible working** hours, with hybrid working at its heart
  • •A **culture** built on passionate, growth-minded people
  • •A **flexible approach to holiday**
  • •Opportunities to travel to our **offices around the world**
  • •An **open and creative environment** where you can help us define the future of BVNK, its culture, and its opportunity sets

Requirements

  • •**Experience Foundation:** 1-3 years of direct experience in a People Operations, HR Administration, or Office/Admin Coordinator role, ideally within a fast-paced, scale-up environment.
  • •**Operational Excellence:** Demonstrated ability to manage high-volume administrative tasks with exceptional organisational skills and meticulous attention to detail.
  • •**Data Integrity & Security:** Unwavering commitment to confidentiality and the ability to strictly manage sensitive employee data according to policy.
  • •**Process Improvement Mindset:** Proven track record of identifying inefficiencies and a strong aptitude for utilising technology, automation, or AI features within systems to optimise workflow and increase efficiency.
  • •**HRIS & Data Savvy:** Proven experience maintaining data integrity within an HRIS or similar database platform.
  • •**System Proficiency:** High proficiency in Google Workspace or Microsoft Office Suite, particularly with spreadsheets for data tracking and reporting.
  • •**Logistics & Coordination:** Practical experience managing office facilities, logistics, inventory, and vendor relationships.
  • •**Proactive Problem-Solving:** A demonstrable track record of identifying inefficiencies and proposing solutions to improve and streamline administrative processes.
  • •**Service & Communication:** A proactive, customer-service mindset when engaging with employees, vendors, and internal stakeholders.

Excellent verbal and written communication skills.

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