Payroll Manager

Scale AI is seeking a Payroll Manager to oversee payroll operations, ensure compliance, and manage payroll data. This full-time role is based in San Francisco, CA, with a salary range of $136,000 — $170,000 USD. At Scale, our mission is to develop reliable AI systems for the world's most important decisions. Our products provide the high-quality data and full-stack technologies that power the world's leading models, and help enterprises and governments build, deploy, and oversee AI applications that deliver real impact.

• •Payroll Processing & Compliance: Oversee and ensure accurate, timely payroll operations including gross pay calculations, deductions, retroactive adjustments, and retirement contributions; ensure compliance with applicable laws, IRS regulations, and internal policies.
• •System & Data Oversight: Maintain, audit, and update HR/payroll systems; identify and resolve discrepancies in collaboration with IT and vendors; ensure data integrity for employee records, benefits, taxes, and annuities.
• •Accounting & Financial Reporting: Manage month-end payroll accounting, including journal entries and financial statements in NetSuite; coordinate payroll-related audits and reporting functions for retirement funds, annuities, and benefits.
• •Communication & Support: Provide technical training and support to staff; respond to employee and external agency inquiries; compose and distribute payroll-related materials, employment verifications, and audit responses.
• •Research & Regulatory Updates: Monitor and analyze legislative changes affecting payroll, retirement, health benefits, and tax codes; assist with policy implementation and system updates to maintain compliance and efficiency.
• •Leadership & Training: Train, mentor, and provide work direction to payroll staff; plan and conduct workshops and technical training to ensure consistent understanding of payroll processes and compliance.
• •Payroll Operations & Oversight: Perform complex payroll calculations and oversee the accurate input, coding, adjustment, and reconciliation of timesheets, forms, and applications.
• •Regulatory Compliance & Interpretation: Interpret and apply relevant laws, regulations, and policies; ensure accurate and compliant payroll practices through regular auditing and monitoring.
• •Communication & Confidentiality: Maintain cooperative working relationships, handle sensitive information with discretion, and manage the preparation of financial and statistical payroll records and reports.

• •Compensation packages at Scale for eligible roles include base salary, equity, and benefits.
• •The base salary range for this full-time position in the location of California is: $136,000 — $170,000 USD.
• •You'll receive benefits including, but not limited to: comprehensive health, dental and vision coverage, retirement benefits, a learning and development stipend, and generous PTO.
• •This role may be eligible for additional benefits such as a commuter stipend.

• •Payroll & Accounting Expertise: Strong knowledge of payroll administration, month-end accounting processes, journal entries, and the preparation of financial statements and comprehensive reports.
• •Regulatory & Benefits Knowledge: In-depth understanding of domestic and international laws, regulations, and policies related to payroll, retirement systems (e.g., 401(k), IRC 125, HSA), tax withholding, and employee benefits.
• •Data Management & Compliance: Skilled in preparing, maintaining, verifying, auditing, and processing payroll records and reports, ensuring accuracy and compliance with applicable standards.
• •Communication & Collaboration: Excellent oral and written communication skills with the ability to collaborate effectively and professionally with internal teams and external partners.
• •Must have 3-5 years of processing experience with ADP Workforce including hourly/salary employees.
• •Must have 3-5 years of processing experience with International payroll – working knowledge of PEO/EOR systems.
• •Must have 3-5 years of Accounting Month End experience - processes/procedures along with Journal Entry preparation and utilizing NetSuite and Preparation of financial statements and comprehensive accounting reports.
• •Must be able to work in office Monday – Thursday of each week.
• •Associate’s degree with course work in accounting, business or related field.